Spring Art Sale Exhibition
The exhibition is FREE to visit
The Spring Art Sale Exhibition 2025 start on Friday, March 7th 2pm-6pm, Saturday 8th 10am-6pm
ending Sunday 9th March 10am-4.45pm.
FAQs and information for artists
If you find that you are having problems completing the booking form please contact use via the Contact Us form and we will be in touch as soon as possible.
Personal online data security is now being forced across all devices so you may need to log into your Gmail account with a request to use either a passkey, face ID or fingerprint on the device that you are using.
Who can exhibit work?
Only Members can register to take part
What can be exhibited?
Framed artwork and box canvases may be hung on the screens.
All works hung on the screens must be originals – (no prints or copies of other artist’s work). All items on the screens, tables and in the troughs must be for sale.
A member may exhibit a single painting on a mixed artist screen.
If you book a screen, a total of 3 unframed paintings or unframed, quality prints may be exhibited (in the troughs).
Cards may be offered for sale if you have booked a screen.
Each Member is allowed 20 packs of one or more cards to be listed on the form provided. Individual or a pack of cards must be neatly wrapped and protected by a cellophane–type covering, with the artists name and price on the reverse.
Pack prices should be multiples of 50p. Card packs need NOT be numbered
Craft items may be exhibited on tables. There is space for 2 or 3 tables for those who would like to exhibit and sell craft items – sculptures and pottery etc. A table could be shared between artists.
Size and price of Screens /Easel?
4ft x 4ft = £10
6ft x 4ft = £15
1 table = £15
Easel = £5
1 Painting on a shared screen = £5
If you have paintings larger than will fit on your screen, we have 3 Easels to accommodate them – please ask the Exhibition organiser if one is available
Are there other charges?
The club charges 20% commission on all items sold (except cards – 10% commission) to cover the cost of publicity, hall hire and screen storage.
How do I book a screen/table?
Please click here to fill out the Screen /table request form. You will receive a confirmation email.
If you have any problems completing the booking form please contact us stating the screen or table requirements that you would like to book.
Once we receive your request you will be sent the Entry form and details of how to pay by bank transfer.
Closing date for Request is Monday 24th February 2025
How are screens allocated?
Allocation of screens is arranged by the Exhibition team and we endeavour to put artists on a different screen each year.
How do I list the work I submit?
Entry Forms are available to list all your exhibited work. These forms are handed in on the hanging day.
These forms will be emailed to you (when we receive your booking request) for Paintings and unframed, craft and cards.
How should we label our work?
Please label all your pictures with the Cookham Arts Club labels. The labels can be collected on Tuesday PM from Cookham Dean Village Hall, or collected by arrangement with the exhibition organiser or posted to you if you supply a stamped addressed envelope to the Exhibition Organiser.
Spare labels will be available on set-up day.
Also, please stick an adhesive label to the back of your work with
Title
Medium
Price
Artist name
Unframed work just needs an adhesive label, as above, on the back.
Please contact exhibition organiser to confirm how to label craft.
Complete your form and all the labels prior to arrival
Reserve paintings?
Please list 2/3 reserves on your entry list to be stored on the stage for when you sell one displayed, if you have any available.
Who displays your work?
You do. You will have approximately 1 hour to display your work on the allocated screen. We suggest you plan the layout of your screen before you arrive on hanging day.
Please complete your entry form and all the labels prior to arrival, and then you must hand the completed entry form to stewards before you leave.
Artwork and Cards Friday 7th March 11.30-12.30 and no later
Craft submissions to arrive after most screens are hung (see schedule of events) allowing approx. 30mins to set up your display.
Craft 12.30-1pm.
Framing Guidance
We ask that you frame your work carefully in perfectly clean and tidy frames/mounts
Clip frames and frames with a stand designed for photos are not suitable for the club screens
Stewarding
We ask exhibitors to cover one stewarding slot over the weekend
Sessions are: 2 stewards per session.
Fri 2pm- 4pm, 4pm-6pm
Sat 10am-1pm, 1pm-4pm 4pm-6pm
Sun 10am-1pm, 1pm-4pm 4pm-5pm
If this is your first event, we will try to pair you with someone who has stewarded previously.
Sales
Buyers can take all their purchases on the day. If all your reserves are displayed your screen/table will be rearranged to maintain a pleasant layout.
When an artist makes a sale the club treasurer will contact the artist for bank details to arrange for payment via bank transfer.
Schedule of events
Friday 9am set up team arrive
Paintings to arrive: 11.30am to 12.30pm and no later
Craft: 12.30 to 1.00pm
Hand in entry forms before you leave
Friday 2pm Exhibition opens to the public
Sunday 4.45 Exhibition closes, Craft collection
5pm Collect Paintings, unframed and cards.
5.15 Dismantling Screens.